Napier · Hastings · Te Matau-a-Māui
AI set-up and automation for Napier, Hastings and Hawke's Bay.
Orchards, packhouses, wineries, builders, clinics and offices across the Bay all carry more paperwork than they should. We set up AI that carries it for them, and we come to Hawke's Bay to do it in person.
Crew hours counted before pay day
| Crew | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| Aroha T. | 8.0 | 8.5 | 9.0 | 8.0 | 7.5 | 41.0 |
| Sam K. | 7.5 | 8.0 | 8.0 | 8.5 | 8.0 | 40.0 |
| Leilani F. | 8.0 | 8.0 | ? missing, flagged | 8.5 | 8.0 | Check |
| Tomas B. | 6.0 | 8.5 | 8.0 | 9.0 | 8.5 | 40.0 |
| Mateo R.New starter | Forms sent, returned and checked | Ready | ||||
One timesheet flagged for youPay run ready to check
Done before the first bin is filled. You approve anything important.
01Who we help
Hawke's Bay businesses with paperwork to spare.
We work with every kind of business. These are some of the Bay's busiest offices, and the admin that slows them down.
Orchards and packhouses
New starters every week in season, timesheets to check and pay runs that must be right.
Wineries and food producers
Batch records, compliance forms and export paperwork that all say the same thing in different places.
Builders and trades
Quotes, variations, consent paperwork and a busy inbox, with steady work across the region.
Health and aged care
Rosters, audit paperwork and questions from families, handled carefully and privately.
Property and professional services
Accountants, lawyers and agents drowning in documents, meeting notes and client follow-up.
Retail, tourism and hospitality
Summer crowds, booking questions and reviews, from Marine Parade to wine country.
02Picking season
When the crew grows, so does the admin.
Every autumn the Bay's orchards and packhouses take on extra hands. The same thing happens, on a smaller scale, to any business with a busy season.
- Week one
New faces everywhere
Contracts, bank details, tax codes and induction forms for every new starter.
Forms sent out, returned and checked - Every day
Hours to count
Paper and app timesheets that have to match before pay day.
Timesheets totalled and odd ones flagged - Peak weeks
Orders going out
Packing records, shipping documents and customers asking for updates.
Documents filled in from one set of details - Wrap-up
Closing the season
Final pays, leavers, reports and a mountain of filing.
Final paperwork prepared for your sign-off
03What we set up
AI training, automation and custom tools in Hawke's Bay.
Most businesses start with one and add the others. Each one is built on the same knowledge of how you work.
AI training and set-up
Company AI accounts for your staff, linked to your files, with hands-on lessons at your Napier or Hastings office.
See AI Set-UpAI automation
Onboarding forms, timesheet checks, shipping records and routine replies taken care of, with you in control.
See AutomateCustom software
A crew portal, job board or compliance tracker made to fit, when general apps leave you working around them.
See custom buildsRunning on Nexron Connect
Your forms, rates, customers and house rules are stored together, so the AI works from the right facts every time.
04Around the bay
Two cities, and the whole Bay around them.
Napier and Hastings work differently, and so do the towns beyond them. We come to you in each of them.
Napier and Taradale
Services, property, retail and the port, with Art Deco streets drawing visitors all year.
Hastings and Havelock North
Growers, food processors, wineries and the businesses on the Heretaunga Plains.
Central Hawke's Bay
Waipukurau, Waipawa and a fast-growing rural district of farms and family firms.
Ahuriri and the port
Freight, logistics and the businesses that keep goods moving through Napier Port.
05How it works
Planned around your season.
We avoid your busiest weeks and do the set-up when you have room to learn.
Come and see
A free visit to your Hawke's Bay site to map where the office hours go.
Plan and price
You get the plan and one fixed price in writing before anything is built.
Install and coach
We put it in place, then coach your people one at a time on their own tasks.
Grow it
After it settles in, we refine it and take on the next piece of admin.
06Questions
Questions from Hawke's Bay businesses.
Do you work in Napier, Hastings and Central Hawke's Bay?
Yes. We are based in Palmerston North and travel to you for the visit, set-up and training. Travel is costed into your quote up front.
Can it help with seasonal staff paperwork?
Yes. It can send out and chase the forms each new starter needs, check timesheets before pay day and flag anything missing, so the office keeps up with the crew.
We export. Can it deal with shipping and compliance documents?
It can pull the details from your orders into the documents you need and keep one record for each shipment. You check and send them.
We are a builder. Where would we start?
Usually with quotes and the inbox. We turn your site notes into draft quotes and sort client and council emails, so less slips through.
What happens to our staff and client data?
You stay in charge of it. We set things up under your own accounts, tell you exactly where information goes, and keep private details out of the AI by default.
What will it cost us?
After the free visit you get a fixed quote in writing. AI subscriptions for your team are paid monthly to the provider, not to us.
Get ahead of next season in Hawke's Bay.
Tell us which admin jobs take over when things get busy. We'll visit, take a look, and suggest the first thing to automate.
Prefer to check your own business first? Run the free two-minute assessment.